Terms & Conditions

Terms and Conditions SW DANCE Academy

Please ensure that you read the terms and conditions of our monthly subscription.

SW DANCE Academy prides itself on providing affordable dance classes in our communities and we have been working hard behind the scenes to look at how we can remove the fee pressure points for parents.

MONTHLY SUBSCRIPTION & PAYMENT STRUCTURE

SW DANCE Academy operates a rolling monthly subscription, similar to a gym membership. Rather than paying only for the classes taking place in a particular month, the annual cost of your child’s scheduled term-time dance classes (excluding school holidays) is divided into 12 equal monthly subscription payments.

This means your monthly subscription is not payment for that month’s classes alone, but one equal instalment of your child’s annual tuition fees. As a result, your subscription remains the same each month, including during school holiday periods when classes are not running.

Our subscription model provides families with consistent, manageable monthly payments throughout the year, rather than higher or lower payments depending on the number of classes in a particular month.

For example, a 45-minute class is charged at £7.50 per lesson. If fees were charged monthly based on attendance, a typical four-week month would cost £30. Under our subscription model, that same annual tuition is spread evenly across the year, resulting in a consistent monthly subscription of £24, making payments easier to budget for.

Your monthly subscription also secures your child’s place within their class and enables SW DANCE Academy to maintain consistent staffing, venue hire and class provision throughout the year.

As classes are planned on a termly basis and your subscription continues on a rolling monthly basis, you do not need to re-book each term. Your child will automatically remain enrolled unless you notify us that you wish to cancel or change classes in accordance with our cancellation policy.

As our operating costs remain fixed, subscriptions continue to be payable in cases of student absence. There are no reductions for illness or holidays. Term dates and planned class closures are published on our website.

PAYMENT

Payments will be taken from your debit card on the 1st of every month, with the exception of new trial students. New students will have the initial payment taken at the point of registration. 

We do not store any credit card details on file. Once the details are entered, our database will automatically encrypt the first 12 digits and the SWDA Principal is only able to see the last four digits and the expiry date.  

Please add your card to instruct your bank to collect payments. No further action will be required after this time.  

FAILURE TO PAY MONTHLY SUBSCRIPTION

If we are unable to collect your monthly subscription payment on the 1st of the month, ClassForKids will automatically request the payment again on the 5th and the 7th of the month. If payment is not received the SWDA Principal will receive a notification each time. After the third attempt to collect payment, you will be contacted and asked to make a manual payment to cover the missing payment. Your next month subscription will not be impacted and will be collected on the 1st of the month.

CANCELLATION OF MONTHLY SUBSCRIPTION

Sometimes situations change and you may need to cancel your subscription. If you wish to cancel your subscription, please email info@swdanceacademy.co.uk requesting your cancellation by the administration team. Please include into email heading the word CANCELLATION, so it will be treated with the priority. Please note it can take 3-4 days to be processed.

SW DANCE Academy Cancellation policy, is that:

  • If we receive your notice on the 1st day of the month, your membership will end on the last day of the same month. If we receive notice after the first day of the month, your membership will end on the last day of the following month. This means we will take one more monthly payment before cancelling your subscription. For example.
  • If we receive your notice on 7th March cancellation will take effect from 30th April.

When you cancel your membership, we will send an email in acknowledgement to confirm the date that your subscription will end. Your child(ren) can attend classes until then. If you do not receive this acknowledgement, you must assume that we have not received your cancellation notice.

If you would like to come back, (we hope you do!), you may need to go on a waiting list as we unfortunately can’t guarantee availability in the same class.

We do not give credit for classes missed by a student. If for any unforeseen circumstances SW DANCE Academy has to cancel a class, we will endeavour to offer a make-up session or a credit.

CLASS ETIQUETTE

  • Children ARE NOT allowed to enter a studio before the teacher has invited them in at the start of the class. This is to ensure that the studio is set and ready for the class arrival and in line with our insurance and studio hire policies.
  • Children should arrive promptly, correctly dressed in SW DANCE Academy uniform and attend classes regularly. Please see our Uniform Policy below.
  • It is important to drink fluids at regular intervals during physical exercise, please pack a named water bottle for your child.
  • Please inform your teacher of any injuries before class.
  • Teachers are only responsible for pupils during class time and only in the studio stated on the timetable.
  • Children are not allowed to leave the studio unless accompanied by an adult or permission has been granted for older students.
  • If your child is walking home alone without an adult picking them up or if they are meeting you in the car park, we need to be informed in writing and have your permission to let them leave the building alone.

UNIFORM POLICY

The SWDA uniform is mandatory and it is important for pupils to be correctly dressed for classes at all times

We take considerable pride in the professionalism of SW DANCE Academy and ALL students are required to attend class in SW DANCE ACADEMY uniform.

We have partnered with a fantastic uniform supplier who can personalise all of our uniform orders. We select high quality items, that are not too expensive with on line ordering facility directly with our supplier at starrdancewear.com at: SW Dance Academy | Starr Dancewear

Please note uniform orders take approximately THREE WEEKS (as they can be personalised), so do order in good time.

If you are attending a class for the first time (or on a trial lesson) and you do not have a complete uniform, it's fine to just wear something loose and comfortable. Trainers for commercial and hip hop and bare feet for freestyle and lyrical. 

In addition to the correct uniform, long hair must be tied back in a ponytail for Freestyle & Lyrical classes.  

MEDIA / PHOTO PERMISSION

Images of students may be used in SW DANCE ACADEMY promotional material to publicise dance events/achievements etc.  These images may be used in various formats including our website, social media platforms and in the press.  

If you do not wish for your child's image to be used please ensure that you update the photo permissions.